ProAltrix | Outsourced Accounting for Property Managers

Everything We Handle

Every Task. Inside Your Software.
Nothing Falls Through the Cracks.

We handle the complete back-office accounting for your property management company - directly inside AppFolio or Rentvine. Here is every task we take off your plate:

Daily Operations

Trust & Compliance

Owner & Tenant

Reporting & AP

Year-End & 1099

Setup & Cleanup

💳

Rent & Payment Processing

Every dollar collected - posted, coded, verified.

✓Post online, check, and money order rent payments
✓Record partial payments and payment plan arrangements
✓Apply late fees per lease terms and state regulations
✓Process NSF / bounced check reversals and fees
✓Auto-apply receipts to oldest charge (FIFO allocation)
✓Daily rent roll verification and variance reporting
✓Prepaid rent handling (Rentvine: holds until due date)
✓Enter, Reverse, and Remove Charges or Credits on tenant ledgers

🏛️

HAP / Section 8 Receipt Entries

Housing Authority payments handled precisely and compliantly.

✓Post HAP (Housing Assistance Payment) receipts from housing authorities
✓Record tenant portion and HAP portion separately on ledger
✓Reconcile HAP amounts against lease and voucher details
✓Handle HAP abatements and payment adjustments
✓Maintain accurate Section 8 tenant ledger at all times
✓Flag and report discrepancies between HAP received and expected

🔧

Vendor Bills & Work Order Accounting

Every invoice coded, matched, and filed - no exceptions.

✓Upload and code vendor invoices to correct property and expense category
✓Match work orders to vendor invoices for accuracy
✓Process utility bills and allocate costs to owner/property
✓Follow up on open or unpaid vendor invoices
✓Bulk bill payment processing in AppFolio and Rentvine
✓Duplicate invoice detection and prevention
✓Log maintenance costs against correct property and unit ledger

🏠

Move-Out Accounting & Move-In/Move-Out Reminders

Clean final settlements every time - zero loose ends.

✓Process tenant move-out final account settlements
✓Post move-out charges (cleaning, repairs, damages) to tenant ledger
✓Security deposit disposition and itemized deduction letters
✓Transfer or refund security deposit from trust account compliantly
✓Close and archive tenant ledger with zero balance
✓Send move-out reminders (30/14/7 day) via AppFolio/Rentvine
✓Set up new tenant move-in and initialize fresh ledger
✓Track and send move-in inspection reminders to incoming tenants

📋

Tenant Ledger Management

A perfectly accurate ledger for every tenant, always.

✓Enter, Reverse, and Remove Charges or Credits on any tenant ledger
✓Apply credits to correct charge categories
✓NSF / returned payment processing and automatic charge reversal
✓Lock tenant portal after excessive NSF events
✓Process lease payment transfers between units or portfolios
✓HOA violation charge entries and tracking
✓Renter's insurance tracking and compliance monitoring
✓Monthly tenant ledger review for errors and anomalies

💼

Management Fee Processing

Your revenue collected accurately - every single month.

✓Post management fees in AppFolio (percentage, flat, or hybrid)
✓Rentvine Bill Mode: post management fee bills and process payment
✓Rentvine Ledger Mode: post fees to Manager Ledger and pay manager
✓Calculate leasing fees, renewal fees, and ancillary charges
✓Ensure fees auto-separate to Manager Ledger (Rentvine)
✓Monthly management fee reconciliation and revenue report
✓Process maintenance coordination fees and inspection fees

🔒

Trust Account Management

Your most legally sensitive function - handled with zero tolerance for error.

✓Daily management of owner trust accounts in AppFolio or Rentvine
✓Strict separation of tenant funds, owner funds, and operating funds
✓No commingling - ever. Zero exceptions, zero workarounds
✓Security deposit trust account tracking per state requirements
✓Reimbursements when corporate card used for trust expenses
✓Trust account discrepancy identification and resolution
✓Audit-ready trust documentation maintained at all times

🏦

Bank Reconciliation (Daily & Monthly)

Every dollar in your software must match every dollar in your bank. We make that happen.

✓Daily bank reconciliation of all trust and operating accounts
✓Reconcile AppFolio/Rentvine records against actual bank statements
✓Identify uncleared transactions, missing deposits, unexplained variances
✓Three-way reconciliation: bank statement vs. trust ledger vs. owner ledger
✓Monthly bank reconciliation reports with zero outstanding discrepancies
✓Catch-up reconciliation for accounts that have fallen behind
✓Rentvine Banking Status & Diagnostics monitoring

📁

Audit Package Preparation

When the state auditor comes, you'll be the calmest person in the room.

✓Full three-way reconciliation tie-out documentation
✓Bank statement vs. trust ledger vs. individual owner ledger verification
✓Organized transaction history with complete audit trail
✓Security deposit accountability reports
✓Trust account compliance narrative and summary
✓Rentvine: Complete audit log of every transaction by every user
✓AppFolio: Trust Account Reconciliation report packaging

💰

Owner Fund Management & Distributions

Owners paid accurately and on time - every single month.

✓Process and record owner distributions with precision
✓Maintain per-property owner reserve balances
✓Ensure minimum balance thresholds per owner agreement
✓Process owner contributions and additional investments
✓Record "Other Payout" transactions not initiated in software
✓Track owner draw requests and disbursement history
✓Monthly owner payment report by chart of accounts

🔎

Cash Suspect Report Cleanup

Unidentified cash resolved - no more mystery balances haunting your books.

✓Identify and resolve unmatched or unidentified payments in AppFolio
✓Match suspect cash items to correct tenant, owner, or vendor records
✓Rentvine: Undeposited funds identification and portfolio association
✓Correct misallocated transactions across ledgers
✓Post-cleanup audit confirming all cash is accounted for
✓Set up processes to prevent future cash suspect accumulation

🛡️

Security Deposit Management

State-compliant deposit handling that protects you legally at every step.

✓Post security deposit receipts to correct trust accounts
✓Owner-held vs. manager-held deposit tracking and coding
✓Process move-out security deposit dispositions and deductions
✓Generate itemized security deposit disposition letters
✓Ensure state-mandated deposit return timelines are met
✓Configure Security Deposit and Release accounts in Rentvine

📄

Owner Statement Preparation & Delivery

Professional, accurate statements - uploaded to portals before month-end, every month.

✓Generate accurate monthly owner statements in AppFolio or Rentvine
✓Upload statements to owner portals on consistent schedule
✓Email statements with professional branded communication
✓Custom cash flow reports for multi-property owners
✓Quarterly and annual owner financial summary statements
✓Respond to owner questions about statement line items
✓Schedule and automate statement delivery in Rentvine

⚠️

Delinquency & Collections Reporting

Know who owes, how much, and for how long - every single day.

✓Generate monthly delinquency reports with aging analysis
✓Issue Pay or Vacate notices through AppFolio/Rentvine
✓Balance due letters with tracked delivery
✓Eviction accounting support - legal costs, court fees, recovery
✓Monthly rent roll reports showing occupancy and payment status
✓AR aging report - outstanding balances by tenant
✓Send to collections workflow setup and tracking

📅

Lease Expiration & Renewal Tracking

Never miss a lease renewal window - we track every expiration, every month.

✓Run monthly lease expiration reports (120/90/60/30-day windows)
✓Send automated lease expiration notices to tenants and owners
✓Track renewal status and update records upon lease execution
✓Post lease renewal accounting entries (new rent, fee adjustments)
✓Confirm rent increases are reflected in the tenant ledger correctly
✓Move-out and move-in reminder coordination for expiring leases

🏢

Owner & Property Administration

Every owner record, every property profile - set up correctly and maintained.

✓Add new owners, properties, and units to AppFolio/Rentvine
✓Maintain owner contact records, banking details, and tax info
✓Process management agreement terms in the software
✓Onboard new properties and migrate data from previous platforms
✓Deactivate owners and properties with complete accounting close-out
✓Portfolio transfer accounting when properties change ownership

🔗

Vendor & Contractor Administration

Every vendor compliant, every record complete.

✓Add and maintain vendor profiles in AppFolio/Rentvine
✓Request and track W-9 forms from all qualifying vendors
✓Request and track general liability and workers comp certificates
✓Semi-annual vendor compliance audits (W-9, insurance, license)
✓Preferred vendor list management and expense categorization
✓Flag expired insurance certificates before they create liability

📝

New Tenant Move-In Setup

Every new tenancy starts with a clean, accurate ledger from day one.

✓Add new tenants and initialize fresh ledgers in AppFolio/Rentvine
✓Post first month's rent, prorated rent, and move-in fees
✓Post and allocate security deposit to correct trust account
✓Upload signed lease agreements and move-in inspection reports
✓Set up recurring charge schedules for rent and other fees
✓Track and request renter's insurance certificates

📊

Monthly Financial Reporting Package

Complete financial visibility - delivered to you like clockwork.

✓Profit & Loss by Property - income vs. expense, per property
✓Balance Sheet - assets, liabilities, and equity snapshot
✓Cash Flow Statement - actual cash movement per period
✓Rent Roll Report - occupancy, rent amounts, lease status
✓Delinquency Aging Report - outstanding balances by age bracket
✓Owner Statement Package - formatted and ready for distribution
✓Accounts Payable Aging - bills due, overdue, upcoming

📈

Custom & Advanced Reporting

Insights beyond the standard - for the data-driven property manager.

✓Year-to-date lease signing activity reports
✓Move-in/move-out activity (30/60/90-day windows)
✓Maintenance cost analysis by property, category, and vendor
✓Vacancy duration and cost-of-vacancy reports
✓Portfolio-level NOI summaries for investor clients
✓Deactivated owner and property YTD reporting
✓Rentvine: Custom dashboards and widgets configured to your needs

💳

Full Accounts Payable Management

Every bill collected, coded, and paid - zero late vendor fees.

✓Collect, review, and code all vendor bills and invoices
✓Schedule payments within AppFolio/Rentvine upon owner approval
✓Track payment due dates to avoid late fees and disputes
✓Generate AP aging reports - due, overdue, upcoming
✓Digital filing of all invoices within the platform
✓Duplicate invoice detection and prevention
✓Recurring payment setup for utilities and contracts

🗃️

Digital Filing & Document Management

Every document in the right place - forever findable, fully organized.

✓Upload and index vendor invoices, bills, and receipts
✓File lease agreements, addendums, and renewals in tenant records
✓Organize inspection reports and move-in/move-out photos
✓Maintain vendor W-9s and insurance certificates digitally
✓Save owner statements to cloud storage or portals
✓Year-end document organization for CPA and audit readiness

📬

1099 Preparation & Filing

No more January panic. 1099s handled completely - accurate, compliant, on time.

✓Gather all vendor payment data from AppFolio or Rentvine for the tax year
✓Audit W-9 records and identify missing or incomplete forms
✓Prepare 1099-MISC and 1099-NEC for qualifying vendors and owners
✓Upload completed 1099s to owner portals within AppFolio/Rentvine
✓File 1099s with the IRS (where applicable)
✓Coordinate with your CPA for seamless year-end tax handoff
✓Avoid IRS penalties of $30–$100 per late/missing form

🗓️

Year-End Close & Annual Reporting

Clean books at year-end. Always. Zero scrambling, zero surprises.

✓Year-end income and expense reports per property and per owner
✓Annual cash flow statements for each owner/portfolio
✓Preparing the books for year-end close with all accounts reconciled
✓Annual profit & loss summaries by property
✓Full financial package delivered to your CPA, tax-ready
✓Year-end owner statements with summary of all income and expenses

⚙️

AppFolio Account Setup & Configuration

Set up right from day one - no bad habits, no costly corrections later.

✓New AppFolio account setup: chart of accounts, bank accounts, property profiles
✓Configure management fee structures, late fee rules, and lease templates
✓Set up owner portals, tenant portals, and communication templates
✓Bank account integration for ACH deposits and disbursements
✓AppFolio AI (AppFolio Intelligence) integration support
✓AppFolio Plus advanced feature configuration and training

⚙️

Rentvine Account Setup & Configuration

The right foundation for true GAAP-compliant property management accounting.

✓New Rentvine setup: GAAP-compliant chart of accounts and trust rules
✓Configure Bill Mode vs. Ledger Mode for management fee collection
✓Set up Pods (team collaboration structure) for your workflow
✓Autovine AI automation configuration for accounting workflows
✓Receipt allocation order, NSF settings, and payment rules configured
✓RESTful API integration support for third-party tools

🧹

Books Cleanup & Catch-Up Services

Messy books? We've seen worse. We'll make them perfect.

✓Historical data cleanup for accounts with months or years of backlogs
✓Identify and correct misallocated transactions and coding errors
✓Rebuild trust account records from bank statements when records are lost
✓Cash suspect report cleanup - resolve unidentified or unmatched payments
✓Post-cleanup audit to verify all accounts balanced and compliant
✓Bank reconciliation catch-up for accounts months or years behind

PLATFORM MASTERY

We Don't Just "Support" These Platforms.
We Master Them.

Every workflow, every report, every edge case in AppFolio and Rentvine - we've seen it, solved it, and built processes around it.

AppFolio Property Manager Complete task coverage - daily, weekly & monthly

BANKING & RECONCILIATION

Daily Bank ReconciliationMatch bank transactions to AppFolio records - zero discrepancies

3-Way ReconciliationBank statement ↔ Trust Ledger ↔ Owner Ledgers - perfectly tied

Reconciliation Catch-UpFix months or years of backlogged reconciliations

Audit Package PreparationFull monthly documentation ready for state regulator audits

Cash Suspect Report CleanupIdentify and resolve unmatched or unidentified cash items

PAYABLES - BILLS & FEES

Vendor Bill Entry & ProcessingUpload, code, and process all vendor invoices to correct properties

Management Fee ProcessingCalculate, post, and apply management fees per each owner's agreement

Utility Bill AllocationPost utility bills to correct properties and owner ledgers

Owner DistributionsProcess and record owner draws - accurate and on-time, every time

AP Aging & Payment SchedulingTrack all bills due, overdue, and upcoming - prevent late penalties

TENANT LEDGER & RECEIPTS

Rent Payment PostingRecord checks, money orders, ACH, and online payments

HAP Receipt Entries (Section 8)Post Housing Assistance Payment receipts + tenant portion reconciliation

Enter / Reverse / Remove Charge or CreditPrecise ledger corrections - late fees, credits, adjustments

Late Fee Posting & NSF ReversalsAuto-assess late fees per lease rules; reverse bounced check transactions

Security Deposit AccountingPost, track, and reconcile security deposit receipts to trust accounts

Balance Due Letters & Pay/Vacate NoticesGenerate and send delinquency notices through AppFolio

MOVE-IN & MOVE-OUT ACCOUNTING

New Tenant / Move-In SetupCreate tenant ledgers, post first month + deposit, set up recurring charges

Move-Out Accounting & SD DispositionFinal account settlement, deduction itemization, SD return processing

Move-Out & Move-In Reminders30/60/90-day reminders to owners and tenants for upcoming transitions

Lease Renewal / Extension AccountingUpdate rent amounts, fee structures, and terms upon lease renewal

OWNER REPORTING & YEAR-END

Monthly Owner Statement GenerationProduce and upload statements to owner portals on time, every month

1099 Preparation & eFileGather vendor data, prepare 1099-MISC/NEC, file within AppFolio

Year-End Close & Annual ReportsFull year-end financial package: P&L, cash flow, balance sheet per property

Delinquency & Rent Roll ReportsAging analysis, occupancy status, and payment history reports

Rentvine Property Management Full-spectrum accounting - portfolio-level precision

BANKING & RECONCILIATION

Daily Bank ReconciliationMatch every bank feed transaction to Rentvine ledger entries

3-Way Trust ReconciliationBank statement ↔ Bank Ledger ↔ Client Ledgers - audit-ready

Reconciliation Catch-Up ServicesRebuild and reconcile all backlogged months from scratch

Diagnostics CleanupResolve suppressed fees, escrow errors, and undeposited funds alerts

Audit Package PreparationMonthly review-ready documentation for state compliance audits

PAYABLES - BILLS & FEES

Vendor Bill Entry (Bulk & Individual)Process invoices via QR scan, upload, or manual entry with GL coding

Management Fee PostingsAuto-allocate fees to Manager Ledger per owner agreement terms

Owner Distributions (Settlements)Process owner payouts via Rentvine settlements - accurate, on schedule

Recurring Bill SetupConfigure and manage recurring vendor payment schedules

Vendor Insurance ComplianceFlag and hold payments for vendors with lapsed insurance certificates

TENANT LEDGER & MONEY IN

Rent & Fee Receipt PostingPost all incoming payments with correct allocation order applied

HAP Receipt Entries (Section 8)Record Housing Assistance Payments and reconcile tenant balances

Enter / Reverse / Remove Charge or CreditPrecise tenant ledger management - corrections, credits, adjustments

Late Fee & NSF ProcessingPost late fees per lease; reverse and re-enter NSF transactions

Security Deposit TrackingManage deposit trust accounts, track balances, ensure separation

Lease Payment TransfersTransfer payments between leases/portfolios with full audit trail

MOVE-IN & MOVE-OUT ACCOUNTING

New Lease / Move-In SetupSet up tenant account, post initial charges, configure recurring items

Move-Out Accounting & DispositionFinal settlement, security deposit return or claim processing

Move-Out & Move-In RemindersAutomated reminders to owners and tenants - 30/60/90-day schedule

Lease Renewal AccountingUpdate new rent, adjust recurring charges, process renewal fees

OWNER REPORTING & YEAR-END

Monthly Owner StatementsGenerate clean statements - monthly/quarterly + year-end cash flow

1099 Generation & FilingFull 1099-MISC/NEC preparation and filing via Rentvine

Year-End CloseComplete year-end package: P&L, balance sheet, cash flow per portfolio

Portfolio-Level Financial ReportingNOI summaries, expense analysis, owner financial Q&A support

Trust Accounting & Compliance

Full trust account management keeping you audit-ready every single day - not just at year-end.

3-Way ReconciliationCommingling PreventionAudit PackageCompliance Reporting

Accounts Payable Management

Every vendor invoice, management fee, and utility bill processed accurately and on time.

Vendor BillsManagement FeesAP AgingW-9 Tracking

Owner Distributions & Statements

Timely, accurate owner payments and monthly statements that build trust and retain owners longer.

Owner DistributionsMonthly StatementsPortal UploadsCash Flow Reports

Move-In & Move-Out Accounting

Seamless financial handling for every tenant transition - no errors, no missed steps, no disputes.

Move-In SetupSD DispositionFinal AccountingTransition Reminders

HAP & Section 8 Accounting

Precise recording of Housing Assistance Payments alongside tenant portions - fully reconciled, fully compliant.

HAP ReceiptsHCV ReconciliationRepayment AgreementsSection 8 Ledgers

1099 Preparation & Filing

Complete 1099-MISC and 1099-NEC preparation, vendor data cleanup, and IRS-compliant filing. No year-end crisis.

1099-MISC1099-NECW-9 AuditeFile

Software Setup & Books Cleanup

New to AppFolio or Rentvine? Or inheriting a mess? We set up, configure, and clean up your account from scratch.

Account SetupCoA ConfigurationBacklog CleanupMigration Support

Financial Reporting & Analytics

Every report your owners, investors, and CPA need - generated on time, formatted for clarity, and delivered consistently.

P&L ReportsBalance SheetRent RollDelinquency Analysis

Why ProAltrix

Why Property Managers Choose ProAltrix Over Everything Else

We're not a staffing agency. Not a general bookkeeper. Not a VA service. We are the only outsourced accounting firm built specifically for AppFolio and Rentvine property managers.

🎯

100% Property Management Focused

We don't work with restaurants, dentists, or retail shops. Every single client we serve is a property management company. This means we understand trust accounting, HAP receipts, lease renewals, and PM compliance at an expert level - not a beginner level.

🖥️

Native Software Experts - Not Spreadsheet Exporters

Our team is trained to work inside your AppFolio or Rentvine account natively. We never ask you to export data to spreadsheets. We work directly in your PM software, preserving your data integrity, your audit trail, and your peace of mind.

🔒

Trust-Compliant by Design - Not by Accident

Every workflow we use is built around trust account compliance. We maintain strict fund separation, perform three-way reconciliations, and keep your books audit-ready every single day - not just at year-end when you're scared of an audit.

100%

Audit Pass Rate

💰

Save 40–60% vs. In-House Accounting

A full-time bookkeeper costs $50,000–$75,000/year plus benefits, payroll taxes, and months of training. ProAltrix delivers expert-level accounting at a fraction of that cost - with no hiring risk, no turnover, and no training burden on you.

40–60%

Average Cost Savings

📈

Infinitely Scalable - Grows With You

Whether you manage 50 doors or 500, our model scales with you. As your unit count grows, we add capacity - no job ads, no interviews, no onboarding delays. Your accounting scales as fast as your business, without missing a beat.

🕐

Dedicated Account Manager - U.S. Business Hours

Even though we operate globally, our team is fully aligned with U.S. business hours. You have one dedicated account manager who responds promptly, knows your account deeply, and communicates like a true member of your team.

Is This You?

ProAltrix Is Built For You If...

You manage between 50 and 500+ residential rental units
You use AppFolio or Rentvine as your primary property management software
You're tired of doing your own bookkeeping or managing an unreliable accountant
Your books are behind, messy, or not trust-compliant - and it's stressing you out
You want to grow your portfolio but your accounting capacity is already at its limit
You've had a bad experience with a bookkeeper who "doesn't really get property management"
You want someone who works inside AppFolio or Rentvine - not someone who exports to spreadsheets
You value accuracy, timeliness, and professional communication above everything else

Yes, That's Me - Let's Talk

Types of Property Managers We Serve

🏘️

Residential PM Companies

Single-family, multifamily, condos, and mixed-use residential portfolios.

🏗️

HOA Management

HOA management companies needing trust account support, AP management, and board-ready financials.

📈

Growing PM Firms

Companies transitioning from spreadsheets to AppFolio/Rentvine and need expert setup and ongoing support.

🏢

Mid-Size PM Companies

Firms looking to replace or supplement an in-house accounting team without the overhead and hiring risk.

🔑

Section 8 / Affordable Housing

PM companies managing Section 8 / HCV tenants who need expert HAP receipt handling and compliance.

🌎

Multi-Entity Operators

Investors and operators with multiple LLCs or ownership groups who need clean books across all entities.

100%

Trust Account Audit
Pass Rate

40–60%

Average Savings vs.
In-House Accounting

48hr

Average Onboarding
Kickoff Timeline

21+

Distinct Accounting
Services Delivered

Client Stories

What Property Managers Say After Working With Us

★★★★★

"I was spending 20+ hours a month inside AppFolio just on bookkeeping. ProAltrix took that completely off my plate. Within 30 days of onboarding, my books were clean, my owner statements were going out on time, and I was sleeping better at night. Honestly, I wish I had found them sooner."

Sarah M., Owner

Phoenix, AZ · 180 Doors

Rentvine

★★★★★

"Our trust accounts were a mess and I was genuinely scared of an audit. ProAltrix came in, cleaned up 8 months of backlogged reconciliations, and now I have complete confidence every single month. The three-way reconciliation reports they send me are exactly what my state requires."

David R., Operations Manager

Atlanta, GA · 320 Doors

AppFolio

★★★★★

"We went from 90 to 240 units in 14 months. There's no way we could have scaled that fast if we were still doing our own accounting. ProAltrix scaled right alongside us. Same cost, same quality, more doors. It's the best business decision we made this year."

Karen L., Principal Broker

Dallas, TX · 240 Doors

AppFolio

Pricing

Simple, Scalable Pricing.
No Surprises. Ever.

Every plan includes a dedicated account manager, native AppFolio or Rentvine access, trust-compliant bookkeeping, and U.S. business hours support. No long-term contracts.

Starter

Essential

Core accounting for growing PM companies ready to reclaim their time.

Basic Trust Compliance

Dedicated account manager
Same day response (within 24 hours)
Weekly soft bank reconciliations
Uncleared transactions review
Negative trust account balance & Diagnostics review
Monthly Bank reconciliation
3-Way reconciliation
Audit Package Creation
Basic accounting requests - Enter / Reverse / Remove Charge or Credit
Monthly check-up meetings

$599/month

Questions We Get All the Time

Honest answers to every question before you book a call.

Do I have to give you access to my AppFolio or Rentvine account?

Yes - we work directly inside your property management software. We request role-based access with only the minimum permissions needed for accounting tasks. You remain the account owner and can review or revoke access at any time. All our activity inside your account is fully logged and visible to you in the software's audit trail.

How long does onboarding take?

Most clients are fully onboarded within 1–2 weeks. This includes a review of your current books, any necessary cleanup, secure access setup, and a kickoff call where we align on your workflows, reporting preferences, and communication schedule. Some clients with complex books may need slightly longer - we'll tell you upfront.

My books are a mess. Can you still help?

Absolutely - in fact, this is one of the most common situations we encounter. We offer dedicated cleanup and catch-up services for accounts that are behind on reconciliations, have backlogged transactions, or have trust account compliance issues. We'll get your books in order first, then transition to ongoing maintenance. We've seen books that were months or years behind - we'll make them perfect.

Do you work with both AppFolio and Rentvine?

Yes. Our team is trained and experienced in both platforms at a native, expert level - not just a surface level. Whether you use AppFolio (including AppFolio Plus), Rentvine, or are in the process of migrating from one to the other, we can support you through every step.

How is this different from hiring a local bookkeeper?

A local bookkeeper is a generalist - they may know QuickBooks, but they almost certainly don't specialize in AppFolio or Rentvine, and they have no experience with property management trust accounting, HAP receipts, or three-way reconciliations. ProAltrix is a specialist firm. Every person on our team is trained in property management accounting and these specific software platforms. The result: faster, more accurate, more compliant work - at a lower cost.

What if I want to cancel?

We operate on a month-to-month basis with a 30-day cancellation notice period. There are no long-term contracts, no cancellation fees, and no penalties. We earn your business every single month by delivering results - not by locking you in.

Is my data safe with an offshore/global team?

Yes. We operate under strict confidentiality agreements and NDAs, use role-based least-privilege access, never download your data to personal devices, and all work is performed within your secure AppFolio or Rentvine environment. Your data stays in your software - we just work inside it. Every transaction we make is logged and visible to you at all times.

Do you handle 1099s and year-end tax preparation?

Yes - we offer 1099 preparation and filing as part of our year-end services. We gather all vendor payment data from AppFolio or Rentvine, audit W-9 records, prepare 1099-MISC and 1099-NEC forms, upload them to owner portals, and can coordinate directly with your CPA. We are not a CPA firm, but we prepare your books in a completely tax-ready format for seamless year-end handoff.

How do you communicate and how often?

You have one dedicated account manager as your single point of contact - always. We communicate via email and scheduled video calls, available during U.S. business hours. You'll receive regular task completion confirmations, monthly reports, and proactive updates on anything that needs your attention. Response time is within U.S. business hours, same business day.

Can you handle multiple entities or portfolios?

Yes. We work with property managers who operate multiple LLCs, manage properties for multiple ownership groups, or have both residential and commercial portfolios. We can set up distinct accounting tracks for each entity within your software and keep everything clearly separated and accurately reported.

Stop Drowning in Bookkeeping. Start Growing Your Portfolio.

Running a Property ManagementCompany Is Hard Enough Without This.

Hours Lost Inside AppFolio or Rentvine - Manually

Trust Account Compliance Keeps You Up at Night

In-House Accounting Staff Is Expensive & Unreliable

Owner Statements Are Late, Wrong, or Both

Your Back Office Is Slowing Down Your Growth

General Bookkeepers Don't Understand Property Management

See the Difference We Make

Meet ProAltrix - Your Dedicated Property Management Back Office.

Free Discovery Call

Onboarding & Cleanup

Ongoing Accounting - Daily, Weekly, Monthly

Every Task. Inside Your Software.Nothing Falls Through the Cracks.

We Don't Just "Support" These Platforms.We Master Them.

Why Property Managers Choose ProAltrix Over Everything Else

100% Property Management Focused

Native Software Experts - Not Spreadsheet Exporters

Trust-Compliant by Design - Not by Accident

Save 40–60% vs. In-House Accounting

Infinitely Scalable - Grows With You

Dedicated Account Manager - U.S. Business Hours

ProAltrix Is Built For You If...

Residential PM Companies

HOA Management

Growing PM Firms

Mid-Size PM Companies

Section 8 / Affordable Housing

Multi-Entity Operators

What Property Managers Say After Working With Us

Simple, Scalable Pricing.No Surprises. Ever.

Questions We Get All the Time

Do I have to give you access to my AppFolio or Rentvine account?

How long does onboarding take?

My books are a mess. Can you still help?

Do you work with both AppFolio and Rentvine?

How is this different from hiring a local bookkeeper?

What if I want to cancel?

Is my data safe with an offshore/global team?

Do you handle 1099s and year-end tax preparation?

How do you communicate and how often?

Can you handle multiple entities or portfolios?

Stop Managing Your Books.Start Growing Your Portfolio.

Stop Drowning in Bookkeeping.
Start Growing Your Portfolio.

Running a Property Management
Company Is Hard Enough Without This.

Every Task. Inside Your Software.
Nothing Falls Through the Cracks.

We Don't Just "Support" These Platforms.
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